AI answers and books your leads. A trained operator owns the follow-up. Inside the stack you run.
Book a Pipeline ReviewTrusted by aesthetic clinics, med spas, wellness practices, and dental offices from single-provider rooms to multi-location groups, with crews fluent in Jane, Athena, SimplePractice, GHL, Kareo, and Google Workspace.
Patient follow-up that doesn't depend on memory
A front desk that picks up every paid lead
Insurance and billing cycles that clear first pass
Your front desk is with a patient when a new lead calls. Whoever answers that call owns the consult. One person should not be the entire intake process.
Every paid inquiry gets a response path before your front desk ever sees it. AI answers the volume, qualifies, and books straight into your calendar. The lead is moving while your staff is moving patients through the room.
Booked means nothing if no one calls the patient who went quiet. We own the next action. Confirmation. Reschedule. Recovery. Reactivation. Old lead. The operator on the seat runs it. The Ops Lead reports on it every week.
Your practitioners and coordinators stay with patients in the room. AI takes the first contact and the rote follow-up. Your team handles the in-person work that actually needs a person in front of them.
Start with the constraint that costs you the most. Intake. Booking follow-up. No-show recovery. CRM cleanup. Add seat capacity as volume grows without adding another local hire to payroll.
The phones, the claims, and the consults all land on one front desk. When that person leaves, the working knowledge leaves with them. The practice doesn't lose one hire. It loses the muscle memory of the system around that hire.
Hiring another person doesn't fix it. It adds another person to a process nobody owns. The phones, the booking, the follow-up, the CRM, and the billing keep competing for the same hands.
Cadre Crew installs and runs the operating layer that owns the path. AI handles volume. A trained operator owns the exceptions. An Ops Lead reports on the whole thing every week.
We own the follow-up, the reminder, the reschedule, the no-show recovery, and the reactivation. Someone is responsible for the next action, not the next person who happens to be free.
Intake to claim, we clear the backlog and keep it clear. The CRM reflects what actually happened, not what someone remembered to log before they left.
Free your in-house team for the patient in the room. Paid lead follow-up stops competing with greeting, scheduling, and payments for the same hands.
Your staff stays with patients.
Grow intake capacity without adding another local hire to payroll. Add operator seats as volume grows.
Your crew runs intake, booking, and follow-up on the stack, while AI covers the first response, the reminder, and the routine reschedule:
Inquiry forms, calendars, reminders, confirmations, and reschedules owned end to end.
Voicemail triage, callbacks, reschedules, and the inquiry that came in while the office was closed.
Benefits confirmed, claims submitted, denials worked, collections tracked.
Jane, Athena, GoHighLevel, HubSpot, SimplePractice, Kareo, and the rest of the stack your practice runs on.
Notes and charting handled so your clinicians stay with the patient.
Outbound and inbound referrals owned from handoff to confirmed appointment.
Post scheduling, design work, and GMB updates that keep the calendar full.
Results tracked, third-party labs kept in line, follow-up calls made.
SOPs written as we work, so the operation stays repeatable when staff turns over.
A weekly rundown of what moved and what is leaking.
Our crews include licensed nurses who have run clinical and administrative roles for U.S. healthcare clients.
Every engagement starts with the constraint that costs you the most. Start where the leak is. Add capacity as volume grows. AI covers response time and volume. The operator covers the exception. The Ops Lead owns the whole thing.
We wire the operating layer for your practice.
$3,000 one-time
1-2 week build
The capability
Replaces the after-hours service.
We own your daily pipeline execution.
$1,995 / month
Add a second operator at the same rate when volume requires it
The capability
Replaces the internal admin.
We run the full intake-to-kept-appointment path.
$4,500 / month
Scales with revenue, team size, and complexity
The capability
Replaces the full intake department.
30 minutes. We map your calls, leads, CRM, and handoffs. We show where AI and a certified operator recover lost bookings and unblock your front desk.
30 minutes. Zero pitch. Just a clear read on whether an embedded operator and the AI layer fit your practice.
No. Answering services take a message and pass it to your front desk in the morning. We run the path after the message. AI answers, qualifies, and books into your calendar. A human operator owns the follow-up, the reschedule, the no-show recovery, and the cleanup when the automation breaks. Same shift, same lead, same accountable lead on it.
Reminders alone don't move a no-show. We pair the AI booking layer with a human operator who calls the patient who went quiet, recovers the cancellation, and decides whether to reschedule, rebook to another service, or recycle the lead. The automation fires. The human catches what it misses.
If your practice already runs on GoHighLevel, HubSpot, Jane, SimplePractice, Athena, Kareo, or a similar CRM, we operate the intake and follow-up layer inside it. We're certified on GHL and HubSpot. Bring your stack to the call and we map the bridges on the spot.
Med spa and aesthetic pipelines need precision. The build fee covers the engineering sprint to map your specific treatments, calendar logic, and routing rules so the system sounds like your clinic and the routing fires as designed from day one. We pair the AI with a human operator who patches what drifts, so the system keeps working as your offer changes.
Only the basics. We arrive with proven processes. You show us your tools and preferences. We document everything, write your SOPs, and train new crew members when staff turns over, so you never do.
They’re not just admin. They feel like part of the clinical team.
Our front desk actually breathes now. Patients feel it, and so do we.
The Cadre Crew team is highly skilled and professional. Their ability to manage our projects efficiently has been impressive.
Book a free pipeline review. We'll map your intake process, find exactly where patients are dropping off, and tell you the operator seat and AI capacity you need to fill your treatment rooms. 100% free. Zero obligation.
Book a Pipeline Review
